Many regulated businesses have already implemented SharePoint. As John Holliday demonstrates in a video tutorial set titled SharePoint 2013: Records Management, The metadata tagging features of SharePoint 2007, 2010, and 2013 can be used, successfully, to build a satisfactory records management feature for these organizations. Records management is a key component of an overall compliance reporting system. So it makes sense to train personnel to use these features as the cost savings, compared to an acquisition of yet another software package to perform the same function, are substantial.
But this capability is not unique to SharePoint Server 2013. Similar capabilities can be extracted from SharePoint Server 2010 and even the 2007 version. Rehmani Consulting, Inc. offers another video tutorial set, this time for SharePoint Server 2010, on the topics of Metadata Tagging, the Term Store, and Taxonomy, titled SharePoint 2010: Taxonomy Management. The author of this set of video training is another widely acknowledged subject matter expert on the topics of Taxonomy, and the related features of SharePoint Server — Mike Doane.
Metadata tagging, the Term Store and Taxonomy are also very important tools for any governance effort for SharePoint. Regulated businesses usually have to develop a governance plan; therefore, the expense of training personnel to use SharePoint to produce not only a governance plan, but also an acceptable records management procedure, and even a repository for information about operational risk management, should more than pay for itself.
Business Intelligence tools are also available for SharePoint Server 2010, 2013 and SharePoint Online. These tools can be used to display compliance reports in a dashboard configuration, so regulators, and the internal management team responsible for interacting with them, can all quickly find the information they need and put together ad hoc reports on activity, as required.
If your organization would like to consider how to use SharePoint to deliver the components of an acceptable compliance system, and you have questions, please feel free to contact us, we’ll be happy to elaborate.
© Rehmani Consulting, Inc. & Ira Michael Blonder, 2013 All Rights Reserved