Many of the most promising applications for SharePoint rely on the same combination of features, namely the Term Store and the Managed Metadata Service (MMS). So making the investment required to provide SharePoint stakeholders with the training they need to make use of these features promises a substantial return. Microsoft® presents some of these applications in an article on technet titled Overview of managed metadata service applications in SharePoint Server 2013. As this article points out, “[t]he managed metadata service application makes it possible to use managed metadata and share content types across site collections and web applications.” Any large…
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metadata tagging
How Organizations Benefit from SharePoint’s Managed Metadata Service
Anyone reviewing the first three video tutorials in our most recent set of video training content on SharePoint, Cheap Thrills in SharePoint will note a lot of discussion on what has become a very familiar topic across many of our sets of SharePoint specialized training — Metadata. It’s worth taking a post to this blog to present an argument for metadata, as certainly a very important and valuable feature of SharePoint, any set of stakeholders from almost any sized organization will want to capture. Online interaction between personnel, whether in the form of email exchange, or even the processes of…
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A Successful Implementation of SharePoint’s Managed Metadata Service can Deliver Handsome Returns
There are few features of SharePoint promising more benefits for stakeholders than the Managed Metadata Service (MMS). Many high value implementations of SharePoint, for example, enterprise-wide document search, content management, and/or any of the most common methods of supporting governance, risk and compliance (GRC) activities, depend upon a successful implementation of MMS. We offer three specialized sets of training (“DVDs”: please note: despite the name, we no longer ship this content on DVD media. All content delivery is made via secure download) on MMS. SharePoint communities interested in successfully implementing this method of identifying content stored in SharePoint by business…
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A Useful Pair of Video Tutorials on the Role of Taxonomy in SharePoint
Mike Doane, an acknowledged subject matter expert on SharePoint, Managed Metadata Services (MMS), the Term Store, and taxonomy authored a pair of video tutorials for SharePoint 2010 demonstrating how to build taxonomies in SharePoint 2010. The first of these is titled Building Taxonomies in SharePoint 2010 – Part One. Any subscriber to SharePoint-Videos.com can access both of these video tutorials as often as required for unlimited viewing privileges. Both videos are also included in a specialized training set, “DVD”, titled SharePoint 2010: Taxonomy Management. As is hopefully clear from the image above, the Term Store feature of SharePoint Online, Office…
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Using the Managed Metadata Service to Create Custom Taxonomies in SharePoint 2010 or 2013
In an article on MSDN titled Creating and Migrating Taxonomies Using the Term Store Management Tool, Stakeholders in a plan to craft SharePoint 2010 or 2013 into an Enterprise Content Management (ECM) tool can learn how to build custom taxonomies with Term Sets. As noted in this article: “Taxonomies are created as term sets that contain multiple terms. Terms may have additional child terms with up to seven levels of nesting.” (quoted from an article on MSDN. A link to this article has been provided earlier in this paragraph). Chris McNulty touches on some of the same subject matter in…
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On the Importance of a Governance Plan for a Successful Implementation of Managed Metadata Services
The relationship between a governance plan, and a successful implementation of Managed Metadata Services (MMS) for SharePoint can be said to be, to some extent, arbitrary. But merely to the point of allowing some flexibility with regard to how to address the challenge of determining which component (the governance plan, or MMS) must come first. Otherwise, both components must be in place if an MMS program is to be successfully implemented for an organization. Chris McNulty demonstrates the relationship between these components in another video tutorial in his set on Managed Metadata and Enterprise Content Management. The title of this…
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A Successful Metadata Tagging Effort Usually Includes an Organization-Specific Taxonomy
Out of the box SharePoint 2010 and 2013 both include the Term Store. This feature can be used to produce a set of custom tags to manage metadata. In turn, organizations can use these custom tags via SharePoint’s Managed Metadata Service (MMS) to structure information in a manner conforming to the unique characteristics and needs of their communities. But neither version of SharePoint server includes much in the way of an out of the box Taxonomy. So SharePoint users often struggle with understanding the “what, why, how and who” about Taxonomy. Without a good understanding of the answers to each…
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A Brief Presentation of SharePoint Information Architecture Suitable for Non Technical Users
In a video tutorial, approximately six minutes in length, Chris McNulty of Dell, actually provides an overview of SharePoint architecture, and, further, SharePoint Information Architecture suitable for non technical users. The title of this video tutorial is Understanding Metadata. So this short video tutorial is suitable for presentation to SharePoint stakeholders, who may not want to get bogged down in technical details, but, nevertheless, need to understand why SharePoint is capable of providing a very useful foundation for business intelligence gathering activities like enterprise content management (ECM) systems. Of course, at the same time Chris does provide a short definition…
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A Video Tutorial Course on Managed Metadata and Content Management is Now Available for Local Use
Chris McNulty of Dell has authored a video tutorial course, Managed Metadata and Content Management. This course is hosted on SharePoint-Videos.com and is available for purchase for local viewing by individuals and/or groups. Chris’ course is distilled from an online class on this topic, which was offered earlier in 2013. Any subscriber to SharePoint-Videos.com can also access all of the content included in this video tutorial course. As I’ve written earlier in this blog on numerous occasions, the scope of SharePoint as a true enterprise application capable of successfully filling the role of a document repository should attract the interest…
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It Makes Sense for Regulated Businesses to Master the Metadata Tagging Features of SharePoint
Many regulated businesses have already implemented SharePoint. As John Holliday demonstrates in a video tutorial set titled SharePoint 2013: Records Management, The metadata tagging features of SharePoint 2007, 2010, and 2013 can be used, successfully, to build a satisfactory records management feature for these organizations. Records management is a key component of an overall compliance reporting system. So it makes sense to train personnel to use these features as the cost savings, compared to an acquisition of yet another software package to perform the same function, are substantial. But this capability is not unique to SharePoint Server 2013. Similar capabilities…
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