Adding metadata to specific artifacts stored in SharePoint Online, as Jamie McAllister points out in a video tutorial on managing documents and lists in SharePoint Online, contributes to an optimized search experience for users. The title of this video tutorial is Manage SharePoint Online Documents and Lists. The artifacts are documents, which are stored in document libraries in SharePoint Online, Office 365. McAllister and his colleague, Rob Latino, spend a few moments on the difficulties end users often experience adding metadata. For many the task is tedious. So McAllister admonishes his audience to proceed carefully. But for organizations with a…
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sharepoint document libraries
Catching a glimpse of how structured and unstructured data are managed, together, in SharePoint Online document libraries
This post is another in a set of posts arising from my review of a video tutorial on SharePoint Online Documents and Lists. This tutorial is published on the Microsoft Virtual Academy web site. The tutorial can be viewed by the public at no charge. I’ve included a link to the video tutorial in the post, below. “McAllister” refers to Mr. Jamie McAllister, who leads the tutorial. The architecture of a document library in SharePoint Online (or, for SharePoint on-premises) calls for each document to be depicted by a dedicated row (McAllister claims SharePoint Online lists are neither spreadsheets, nor…
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SharePoint document libraries are a special kind of list
As Jamie McAllister explains in a video tutorial published for free-of-charge public viewing on the Microsoft Virtual Academy web site, SharePoint document libraries are actually a “special kind of list”. The title of the video tutorial is Manage SharePoint Online Documents and Lists. I need to admit I wasn’t aware of the veracity of McAllister’s point. But my surprise only grew when McAllister proceeds to explain “[v]irtually all SharePoint content is stored in lists”. He also explains the notion of “views” as aids available to end users and site owners to “filter, sort, group information so we can access it…
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For organizations with many users on OneDrive for Business, drafting a list of policies and approved procedures makes sense
OneDrive for Business has, at its core, the structure of a document library for SharePoint Online. But several unique features have been added to this cloud, SaaS. So organizations with many OneDrive for Business users will benefit from a formal set of policies and procedures. The most prominent of the additional features of OneDrive for Business is its increased storage capacity. Each OneDrive for Business tenant can store up to 1TB in the system. But this much storage can prove to be a support headache if not managed properly. Since versioning is not turned on, by default, unless users are…
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Annotations on Moving Documents Within and Across Libraries in SharePoint 2013
It is essential for line of business (LOB) organizations looking to maximize their return on an investment in SharePoint to understand the likely daily computing procedures that end users will need to perform. The need to develop this understanding is no less true for SharePoint Server 2013 than is the case for either SharePoint Server 2010 or 2007. In a video tutorial entitled Moving Documents Within and Across Libraries in Sharepoint 2013, Asif Rehmani, SharePoiont MVP and MCT starts with this same premise, noting that “[o]ne of the things we find ourselves doing when managing documents in a library is…
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SharePoint Workspace is the Preferred Method for Daily Computing for SMBs with Office 365 SharePoint Document Libraries
Rehmani Consulting, Inc. offers a number of video training courses on SharePoint as offered on Microsoft® Office 365. We thought it would be useful to provide a blog post on how we found a method of maintaining persistent data communication with our Office 365 SharePoint E3 plan. In fact, we had encountered some obstacles when we first attempted to establish this persistent data connection; therefore, we hope the following information is useful. It may be useful to note at the start that our interest in establishing a persistent data communication with our Office 365 SharePoint 2010 document libraries stemmed from…
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