The biggest return on an investment in developing custom solutions can be found in the combined benefits of enterprise wide accessibility and utility. For SharePoint, reusable workflows are a great example of a method of delivering this high value benefit.
In a video tutorial titled Intro to Workflow types, models, stages and app step usage scenarios, Chris Beckett presents the notion of reusable workflows: “Reusable workflows allow us to publish a workflow to a content type, instead of a specific list. Now the advantage of a reusable workflow is that anywhere that we use that content type we can also use the workflow. So, essentially, we get to be able to reuse workflows across multiple lists and libraries by binding the new content type.” (quoted from this video tutorial)
By publishing workflows to content types, then, SharePoint stakeholders can take a big step forward in an effort to eliminate duplication of efforts, while, at the same time, providing uniformity to the range of variables to be collected by SharePoint enterprise metadata tags, etc.
Stakeholders can mandate the importance of ensuring the highest possible percentage of reusability for workflows, along with the specified method, in a governance plan for just how custom processes will be developed for their SharePoint implementation.
Beckett differentiates SharePoint 2013 reusable workflows from their 2010 predecessors. With SharePoint 2013, any/all reusable workflows have to be published to the “all” content type, which ” . . . is, actually, the root system content type, which means that any reusable workflows can, literally, be used in any list or library.” (quoted from this video tutorial). The video is available for unlimited viewing by any subscriber to SharePoint-Videos.com. The video is also included in a DVD video training set titled “SharePoint 2013: Workflows”, which can be purchased for individual, or group viewing).
So, organizations opting to implement the SharePoint 2013 workflow methodology stand to benefit from the much wider applicability of custom solutions possible for any list or library, which is achieved once the reusable workflow is published to the “all” content type.
This video tutorial is available for unlimited viewing by any subscriber to SharePoint-Videos.com. The video is also included in a DVD video training set titled “SharePoint 2013: Workflows”, which can be purchased for unlimited, local viewing by individuals, or groups. Please contact us for further information.
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