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With FAST Search Largely Incorporated into SharePoint 2013 Out of the Box Search Service, Implementing Taxonomies Delivers Meaningful Benefits

As we mentioned at the start of this series on search for SharePoint 2013. FAST search, as an added feature, is no longer an option for SharePoint 2013. With the added performance now built into SharePoint 2013’s out of the box search service, we think learning to successfully implement best practices for working with terms, the Term Store, and, more broadly, taxonomies, become more valuable activities, especially for any organization which plans to implement SharePoint 2013 for enterprise document or content management, collaboration or governance.

Rehmani Consulting, Inc.’s set of video training content, SharePoint 2010: Taxonomy Management DVD is as useful a resource for working with these organizational features of SharePoint 2013 as it is for SharePoint Server 2010. The principles remain the same, as do the tools.

We need to note yet another article published on TechNet that readers may wish to review, Plan to share term sets and content types in SharePoint Server 2013. This article expands on the connection between the task of successfully managing terms, the term store and taxonomy and overall governance for SharePoint 2013. In fact, if metadata is provided that includes identification of term owners and term group owners then the security of ” . . . web applications . . . ” connected ” . . . to a service” becomes that much more reliable. Perhaps this article, which provides highly specific detail as to how best to share terms, term sets and taxonomy, more than the others discussed in this series, can be of substantial use to organizations wishing to implement external content types for line of business (LOB) applications, but remain, nevertheless, unclear as to how best secure the connections from the threat of unauthorized use.

In our opinion, it will make sense for the type of organization that we have just described to implement the procedures recommended in this article to provide the security required to ensure that any connection to LOB applications is, in fact, a safe connection. Further, by following the procedures described in this article, any organization can capture a highly useful benefit from implementing a hierarchical organization plan for business information. The level of security described in this article is far removed from the more questionable benefits that can result from a more arbitrary implementation of terms, the Term store and taxonomy. Of course, most readers will acknowledge that information security and process security can be value rich benefits worth substantial implementation effort.

In turn, successfully implementing these procedures should deliver additional benefits to an overall governance plan for SharePoint 2013, in other words, something more tangible and useful. To reiterate, we recommend that readers do take some time to review this final article on TechNet.

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