SharePoint Server 2013 includes out of the box features organizations can implement to jump start automated project management efforts. In a video tutorial titled Fast Track Project Management Success, Dux Raymond Sy, PMP, SharePoint MVP and author of “SharePoint 2010 Project Management” provides an overview of the features and some thoughts on how they can be implemented to add value to project management efforts built on SharePoint.
The first important feature, to note, is a more open, inclusive theme for SharePoint Server 2013. Dux refers to this theme and simply sums it up on a slide as “Get everyone on the same page”. His presentation runs on a Mac, he uses a Firefox browser to perform SharePoint 2013 operations, and explains how project management team members can even use tablets and smartphones to collaborate on managing projects with SharePoint Server 2013.
This presentation is not light on adoption themes. Dux explains how a typical project management effort begins, and counsels his audience not to succumb to the natural tendency to send out emails to each of the project participants. Instead, he encourages his audience to simply build a SharePoint Server 2013 “Project Site”, begin defining tasks, inviting people to participate in the collaboration effort, etc. So this video is an actual example of how to encourage users to adopt a new method for managing projects with SharePoint 2013.
The rest of this video tutorial is a presentation of Dux’s corporate site, where the “Project Site” feature has been added as a first of a set of promoted links to provide a simple one-click process to create a new site where users can collaborate on project management objectives. He also refers to a “Project Site Template” which has been added to set up the look and feel for the new project site automatically, with no need for user intervention. The point here is to emphasize ease of use for the user, while quickly adding the project management foundation components required to get the project running in a new way, meaning without the barrage of emails otherwise characteristic of this type of effort.
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