SharePoint Server 2013 includes a Search service. This service provides the basis of an important feature anyone committed to hastening SharePoint adoption within her organization should promote to end users –users queries for information reposed in SharePoint document libraries and lists. In a video tutorial titled Working with Queries (Part 1), Agnes Molnar, an acknowledged subject matter expert, and published author on the topic of the Search Service for SharePoint Server, presents the first part of a set of instructions on how SharePoint administrators should configure query parameters to ensure end users will experience the highest level of success as they attempt to locate information across SharePoint Server 2013.
As Agnes demonstrates, queries in SharePoint Server 2013 are run across both properties (crawler and managed) and any content from a document or an item reposed in SharePoint. The “queryable” tag must be selected in order for properties to be exposed to queries. She also clarifies how the process of appending terms to a query string can be simplified for users, in other words, to include an implied “and”, by enabling “last results” for the query. Finally, she demonstrates how quotation marks can be used with queries to instruct the Search Service to return only exact phrases.
Additional conventions demonstrated in this video include the “title:” string, which can be be used to only return results where query terms appear in the “title” property of content.
Any managed or crawler property can be prepended to a query term with the colon symbol to only return instances where the term appears in the context of the selected property.
But how to communicate this rather sophisticated set of tools to end users? There is no doubt the tools demonstrated in this video are powerful methods of quickly drilling down to targeted results, but devising a compelling presentation for end users will certainly be a popular activity for SharePoint 2013 stakeholders in need of a method to correctly empower end users with a useful approach to Search Queries.
We will look deeper into this last topic in the next post to this blog.
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