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Managing Document Libraries for SharePoint 2010 is an Important Method of Ensuring the Relevance of SharePoint Search

Any and all subscribers to all of the video training content on SharePoint-Videos.com will have access to a short, but highly useful video training course on Control Content Approval and Publishing on a Library with Approval Workflow. This short video training course should be included in any governance policy for SharePoint 2010 that is designed to provide a control over the process of storing documents in SharePoint 2010 Libraries. After all, the basic “Approval” workflow is provided, at no additional cost, to SharePoint 2010 users. Further, our short video provides SharePoint Administrators, Developer, Architects and (potentially) Power Users with all of the steps they require to implement a truly useful approval method that can be exercised over a SharePoint document repository process.

In fact, “one size fits all” does not apply to how a variety of dissimilar organizations will likely use SharePoint 2010 Document Libraries. For some organizations it may makes sense for simple all documents of all types to be stored in SharePoint 2010 Libraries. In all likelihood businesses in highly regulated industries will fall into this category. On the other hand, for other types of business who can exercise more discretion over the process of determining just what type of document needs to saved to a SharePoint 2010 Document Library, building a modified Approval Workflow constitutes a comparatively inexpensive method of delivering the controls that are required.

Asif Rehmani, a SharePoint MVP and Subject Matter Expert notes at the start of this short video tutorial that, in fact, the approval feature that is included with SharePoint 2010 Document Libraries may not meet the needs of organizations that require a series of organizational approvals for any/all documents to be added to libraries. The problem is that the manual process included with the library feature can be used by any library owner to “self approve” documents. Therefore, a more rigorous control, one which will only complete when each required approval has been obtained and the SharePoint 2010 system, itself has automatically tagged a document as one that has been “approved”, needs to be implemented.

As we mentioned above, the complete workflow that is required to deliver this process can be delivered through the configuration that Asif Rehmani demonstrates in our video training course on the topic. If you are planning on including how SharePoint 2010 Document Libraries are to be implemented and operated within your governance plan, you should consider including our video training course on the topic as a method of delivering a reliable approval system for documents. Rehmani Consulting, Inc. can coach your team as to how best use this video within a SharePoint 2010 implementation plan. As well, we offer the subscription options required to secure access to this video. Please contact us. Either telephone us at +1 630-786-7026 or contact us via email with any questions you may have about this video training course, or any of other 420+ courses. We will be happy to discuss your needs and welcome an opportunity to do so.

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