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SharePoint 2010 or 2013 Document Sets May Provide Attorneys with a Comparatively Low Cost Method of Managing Legal Documents

Document sets are one of the most important new features of SharePoint 2010. Microsoft® added new eDiscovery features with SharePoint 2013. SharePoint-Videos offers a video tutorial on Document Sets, titled “Creating Document Sets.” We also offer a complete video tutorial course on crafting a records management solution with SharePoint 2013. Law firms with a real for a method of managing legal documents can now seriously consider building a solution with either SharePoint 2013, on premises, or with SharePoint Online.

Just how expensive is it to build a comparable solution with alternative methods? I recently located some pricing information on a competitive service offered by a traditional vendor to the legal trade (please contact me for the specifics). I will note here one of the prices I found: for small firms with 1-25 users, the service in question has a price of $200 per user per month. So, for 20 attorneys in a small office, simply one year of usage of this service carries a cost of $48K. I should also note a very long list of per usage charges accompanies this base cost, so small firms should plan on, perhaps, doubling the subscription cost as they estimate likely annual charges.

In comparison, an Office 365 E3, SharePoint Online account, for the same size law firm, carries a monthly cost, per user of $20.00, or $4800.00 per year for the entire firm. This cost is merely 1/10th of the cost of our unnamed service to the trade.

Our hypothetical small law firm can purchase an annual, unlimited, multi-user 20 subscription to all of the content on SharePoint-Videos for an additional $2450.00. This subscription will provide the firm with all of the training content required to build out a system like the one John Holliday presents in his Records Management set.

If you are an attorney, and part of a small law firm, you ought to seriously consider servicing the needs your firm has for a document management solution with SharePoint 2013 or SharePoint Online. We can certainly help point you along to some of the resources you will want to consider as you go about evaluating your SharePoint options. Just let us know.

Ira Michael Blonder

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