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A Technical Overview of Taxonomies in SharePoint 2010

In this series of blog posts we are looking, once again, at a set of video training courses published on SharePoint-Videos dot com during the winter of 2011 and 2012 on SharePoint 2010 Taxonomy. In the first two posts of this series we spent time presenting the value, from a line of business (LOB) perspective, represented by a successful effort to manage taxonomies in SharePoint 2010 along with a discussion of why managing taxonomy makes sense from the perspective of defining a governance plan for SharePoint 2010. In this third post we will begin to look, once again, at the technical courses that are included in this set.

This first video course in this series which is authored, entirely, by Mike Doane, of Term Management, LLC, Overview of Taxonomies in SharePoint 2010. What we like about this initial video is that Mike presents a “general business taxonomy” among a number of other types. Given our interest in the benefits that successful implementation of taxonomies in SharePoint 2010 can deliver to LOB groups, it makes for us to spend time training on managing business taxonomies with the tools that are presented through these courses.

In fact, the “general business taxonomy” that Mike presents in this video is highly detailed. Literally, the specific hierarchical collection of business categories presented in this video, the set of “parent” and “child” relationships, is very granular. For example, this taxonomy includes a broad category, “accounting and finance”, and, nested within, “accounts payable”, “accounts receivable”, etc. Nested further within the sub category “accounts payable” are “check payment”, “invoice processing”, etc. Certainly, this level of detail makes lots of sense to us.

This “general business taxonomy”, along with the other taxonomies exposed by this video are all located in the Term Store Management tool for SharePoint 2010. As Mike points out, implementing the type of finely tuned taxonomy that he demonstrates will go far towards enhancing the transparency of document libraries and lists in an implementation of SharePoint 2010. In other words, it will be substantially easier for users to locate information within SharePoint once metadata has been added to data sets. Of course, anything that enhances users abilities to quickly locate information in a shared repository like SharePoint should be a definite benefit of implementing the platform.

The remainder of this video provides an overview of the remaining video courses in this collection. As well, Mike describes how he will tie all of the training together.

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