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Managing Taxonomies in SharePoint 2010

The relevancy of search results in SharePoint Server 2010 depends upon taxonomies and the Term Store. Effectively constructing taxonomies while populating the Term Store with a comprehensive set of terms for the various content types produced by an enterprise business or large group of users in the public sector is a worthwhile endeavor. Relevant search delivers substantial cost savings to SharePoint users:

  • When documents can be located quickly and accurately, then the need to duplicate documents diminishes substantially. Reducing needs for document duplication results in potentially considerable time savings. Saving time equates with saving money.
  • When documents are stored, globally within repositories located within site collections spread across SharePoint farms, and taxonomic development has followed best practice, then quick determination can be made with regards to whether or not information exists within an organization. The ability to quickly locate information and to render a judgement about a matter at hand translates into considerable cost savings within industries like Investment Banking where the timeliness of drawing a conclusion can make or break securities trading. The same holds true for law enforcement and other first responders who need to move very quickly as events arise that require attention

Therefore, it is understandable that organizations would invest considerably in taxonomic development for SharePoint Server 2010.

We offer a set of 11 video tutorials on taxonomic development for SharePoint Server 2010 authored by Mike Doane. These classes cover a range of essential best practices, from planning taxonomies with the right participants from within an organization and useful analysis of the variety of content types that ought to serviced by taxonomies, to integrating the most effective enterprise keywords into the taxonomic development by adding them to the Term Store, and finally, ongoing management of taxonomies.

As Mike Doane articulates in the second video tutorial in this set, “Planning Taxonomy Implementation in SharePoint 2010 – Part One”, a couple of the best practices required for taxonomic development are the same as the best practices for an implementation for SharePoint Server 2010, itself; in other words, making sure that

  • the right individuals from the community of users are included in taxonomic development to ensure that the project will receive adequate support from executives
  • and

  • a road map has been developed for the taxonomic development plan, which road map will add additional compelling rationale for winning executive support

Taxonomic development in the world of SharePoint Server 2010 is a big deal. Therefore the same approach that convinced management to endorse implementing SharePoint across an enterprise ought to be utilized to ensure that taxonomic development is successful.

We are most interested to learn about your plans for taxonomy within your SharePoint Server 2010 environment. You may reach us at (630) 786-7026, or Contact Us to further a discussion about our video training content.

As ever, use this link to place an order for an annual subscription to SharePoint-Videos instructional content

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