It make sense to incorporate risk management policies into SharePoint and/or SharePoint Online workflow architecture

Workflows designed to automate organizational processes should be designed to support approved risk management procedures. The potential for problems to arise from workflows designed without attention to these procedures is too great to proceed otherwise. Properly attending to this requirement means proposing applications of SharePoint’s out-of-the-box approval workflow not only “horizontally”, but also “vertically” within one’s organization. This step will ensure all of the stakeholders have been informed about the proposed automated process before it is actually implemented. SharePoint, and/or SharePoint Online stakeholders can safeguard against the chance of implementation of workflows before this necessary “reality check” against approved risk…
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Building Workflows for No-Code Solutions Using External Data with the BCS in SharePoint 2013

In the eleventh and twelfth units of a set of fifteen units of video training content on building workflows for external data, in either SharePoint 2013, on premises, or SharePoint Online, Office 365, Fabian Williams, a SharePoint Server MVP, presents a set of procedures, and their underlying components, most likely to be useful for an audience of SharePoint, or Office 365 application developers. These video tutorials will not likely be useful to SharePoint power users. An experience set which includes extensive work with JavaScript, modern Open Protocols (including OAuth and OData), and Visual Studio is required to digest the information…
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Working with the OData Protocol, Web Parameters and URIs to Expose External Data in SharePoint

Expressions of the OData protocol are usually incorporated within Uniform Resource Identifiers (URIs). These expressions add parameters to Internet locations, at the application layer (hypertext). Once the syntax of a URI has been successfully completed, a web browser can be used as a “universal client” to parse data repositories for targeted segments of data, which users can consume as web pages. In two video tutorials included in a new set of video training content led by Fabian Williams, SharePoint Server MVP, we demonstrate not only the importance of a thorough grounding in web application development to a successful effort to…
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SharePoint-Videos Publishes a Set of Video Tutorials on External Data, BCS and Workflows for SharePoint 2013

Organizations in need of proven methods to surface external data in SharePoint 2013, and to work with it via no-code process development approaches, should consider a new set of video tutorials on BCS, External Data, and Workflows, led by Fabian Williams, SharePoint Server MVP. The set has just been published by SharePoint-Videos. A review of the syllabus for this training set demonstrates the importance of Business Connectivity Services, BCS, to the successful application of the methods included in the set. BCS is not a new feature to SharePoint 2013. In fact, BCS has been a component of SharePoint since SharePoint…
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Comments on Office 365 Network Architecture for Sites and OneDrive for Business

Over recent posts to this blog, this writer has explored OneDrive for Business as a uniquely featured SharePoint Online document library. An effort has also been made to report on some of the special features of this component of Office 365 and some methods of automating some tasks, associated with OneDrive for Business, likely to be repetitive for users. It may be helpful to our readers to take a post, or two, to discuss how this special library is positioned within Office 365 network architecture. The rationale is simple: an effort was made to build a very simple workflow to…
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SharePoint-Videos to Exhibit at SPTechCon Boston September 16 to 19, 2014

SharePoint-Videos will exhibit at SPTechCon Boston, which will be held between September 16th and the 19th in Boston, Massachusetts. Asif Rehmani, CEO will present two seminars at the conference. Both of Asif’s seminars will focus on no-code development opportunities. Anyone with an interest in learning further about Asif’s seminars should visit SPTechCon Boston Classes. Michael Blonder, Vice President, Business Development at SharePoint-Videos will attend the conference, along with Asif Rehmani. So any customers of SharePoint-Videos in search of an opportunity to engage, face-to-face with us may want to consider sending someone to attend the conference. We will be equipped to…
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When is Visual Studio the Preferred Tool for Building Workflows for SharePoint 2013?

Readers may not be aware of the special cases where Visual Studio 2012, rather than SharePoint Designer, 2013, is the best tool for building workflows for SharePoint 2013. Microsoft® provides some of this information in an entry to the MSDN Library titled Develop SharePoint 2013 workflows using Visual Studio. The version of Visual Studio, which is the subject of this entry, is Visual Studio 2012. The entry states: “what differs from previous versions [of Visual Studio] is that using Visual Studio no longer provides a code-based authoring strategy. Instead, both SharePoint Designer and Visual Studio provide a fully declarative, no-code…
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Implementing Workflows, and Document Imaging, as Policies, May Lead to Substantial Reductions in Paper Dependence for Regulated Businesses

In a case study titled Bank Innovates Work Environment, Boosts Performance with Social Collaboration, Microsoft® reports on the ambitious plan of a New Zealand bank, ASB Bank, to use SharePoint 2013 workflows in conjunction with Document Imaging (and what looks to be a formal records management procedure), to reduce paper dependence. As this case study notes, this ambitious plan is targeting a 40% reduction in “paper dependence” (a combination of printing, and document retention policies for hard copies, etc) within three years of its implementation date in the late fall of 2012. The plan also calls for a drastic reduction…
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SharePoint 2013 Workflows Resemble State Machine Workflows — to the Benefit of Stakeholders

Computer software, regardless of whether it’s hard coded, or produced with no code methods, must be useful if it is to deliver on a value proposition. Workflows in SharePoint 2013 are better equipped to be truly useful as the result of a closer resemblance to state machine workflows. “Useful”, of course, is an abstraction requiring further definition. Perhaps it will be helpful if I provide an illustration of a process, I believe most readers will judge to be something less than “useful”. Chris Beckett includes this illustration in one of the video tutorials in SharePoint-Videos.com’s set, SharePoint 2013: Workflows: “Let’s…
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Reduce SharePoint Development Costs with No Code Reusable Workflows

The biggest return on an investment in developing custom solutions can be found in the combined benefits of enterprise wide accessibility and utility. For SharePoint, reusable workflows are a great example of a method of delivering this high value benefit. In a video tutorial titled Intro to Workflow types, models, stages and app step usage scenarios, Chris Beckett presents the notion of reusable workflows: “Reusable workflows allow us to publish a workflow to a content type, instead of a specific list. Now the advantage of a reusable workflow is that anywhere that we use that content type we can also…
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