Heavily regulated businesses need the support of the kind of enterprise content management solution achievable with Microsoft SharePoint

SharePoint, like any other computing platform, offers stakeholders lots of capabilities. But successfully capitalizing on what, otherwise, may be hidden features often requires some work. Enterprise content management (ECM) is an example of one feature set achievable on either an on-premises SharePoint implementation, or even on Office 365. ECM may be a “nice to have” capability for most businesses, and a “mission-critical” foundation plank for any heavily regulated business looking to capitalize on office automation. ECM maintains the position it does with heavily regulated businesses because it is much easier for these businesses to collect, categorize, and report on their…
Read more →

It helps migration planning to understand SharePoint is a computing platform

Technical personnel usually understand the substantially different set of factors included in a computing platform migration from those associated with individual software solutions. But business stakeholders in the plan should also gain an understanding if plans are to be correctly architected, meaning built in a manner promising success. SharePoint is a computing platform upon which other applications operate. When SharePoint is looked at from this angle, it is directly comparable with other computing platforms built to support successful efforts at enterprise content management (ECM), enterprise document management (EDM), and even plain Intranet computing. The list of other solutions in this…
Read more →

Microsoft publishes a pair of posts to the Office blog worth some review by SharePoint Online stakeholders

Perhaps one of the most useful features of lists and document libraries in SharePoint and SharePoint Online, Office 365 is the ease with which lists and libraries can serve as a centralized, managed storage option for important content. This capability is a big plus for organizations plagued with “too many storage options” syndrome. Most of the time the personnel within these organizations end up simply attaching important pieces of content to email messages. Once this trend sets in, the bright promise of enterprise content management (which can be an especially important capability for organizations in heavily regulated industries) quickly dims….
Read more →

While promoting the availability of Office 365 APIs, Microsoft also recently provided extensive video training on the SharePoint App Model

During the month of December, 2014, Microsoft published over 5 hours of video training content on the SharePoint App Model. This training has been packaged into 6 segments, each approximately 50 minutes in length. Each segment is led by two senior program managers who each bring extensive experience with SharePoint to the task: Steve Walker and Vesa Juvonen. I have already written a post to this blog on the second segment in this set. The title of my post is Microsoft recommends branding SharePoint Online, Office 365 with themes, alternate CSS and other CSOM methods rather than creating custom master…
Read more →

One more article on the importance of governance to a healthy SharePoint implementation worth a review

Any enterprise content management (ECM) system (including solutions built on Microsoft’s SharePoint Server, on-premises, and/or SharePoint Online, Office 365) should include governance, if it is to be successful. Joe Shepley provides a succinct presentation of the importance of governance in an article titled The SharePoint Information Problem, which was published on the CMSWire website in April of 2014. What I found most helpful about this article is how Shepley connects dysfunctional information management systems built with SharePoint, to what he calls a typical, broader enterprise malaise: “But when you start to dig deeper and ask why organizations have lacked the…
Read more →

Why a governance plan for SharePoint should be implemented for software dependent on the platform

SharePoint 2013, on-premises, and SharePoint Online (a component of Microsoft’s Office 365 application suite) present stakeholders with a set of challenges. Perhaps this is nothing new, and normal for any decision to implement a computer technology solution for a specific organization, and its unique set of characteristics. But for any organization with a long-standing commitment to SharePoint, planning a migration to either platform from a predecessor can be especially daunting if a set of custom applications already exists. In this case the question becomes one of how best to migrate this already amortized investment in custom software over to a…
Read more →

Microsoft recommends branding SharePoint Online, Office 365 with themes, alternate CSS and other CSOM methods rather than creating custom master pages

In a video tutorial available to the public on MSDN’s Channel 9, Microsoft presents an argument for branding SharePoint Online, Office 365 sites with themes and other CSOM methods. The title of this video tutorial is Transform SharePoint Customizations to SharePoint App Model: (02) Controlling Branding in SharePoint Using App Model. The tutorial is included in the Microsoft Virtual Academy Jump Start collection and is led by Steve Walker and Vesa Juvonen, who are both Senior Program Managers with Microsoft. One recommendation is repeated over and over again throughout this tutorial, which comprises about one hour of video: don’t create…
Read more →

Microsoft changes how Office 365 business users access OneDrive

Apparently Microsoft has changed how Office 365 business users access OneDrive. We maintain an Enterprise E3 plan Office 365 account. I noticed recently the link for OneDrive had been removed from our SharePoint Online user interface (UI). Not only had the link been removed from the Global Navigation set of links on our site, but three new sets of links had been added to our site template, on a horizontal bar located above the global navigation links: Sites Office 365 and a grid-like symbol (or checkerboard), with neither a title, nor a mouse-hover description It appears this new section of…
Read more →

Microsoft announces the end of the SharePoint Online Public Websites feature of Office 365

On December 22, 2014, a number of online commentators on Microsoft’s Office 365 product published content about Microsoft’s announced decision to remove the Public Websites feature of SharePoint Online. Readers interested in learning more about this announcement are encouraged to read a post to Microsoft’s Support blog, titled Information about upcoming changes to the SharePoint Online Public Website. The decision to remove this feature appears to be entirely consistent, to this writer, when it is considered along with Microsoft’s highly publicized decision, back in October, 2012, to remove Design View (a WYSIWYG editor) from SharePoint Designer 2013. Back then, the…
Read more →

Define roles for users based on your rationale for implementing hybrid SharePoint computing

In a third video tutorial from our new set of training content on hybrid SharePoint computing, Fabian Williams juxtaposes a set of rationales for hybrid SharePoint computing alongside the roles users will play in on-premises, and cloud SharePoint computing scenarios. The title of the video is Preparing for SharePoint Hybrid – Part 1. The very close connection between objectives and user roles, which Fabian presents in detail across the approximate 25 minute length of the tutorial, is illustrative of the emphasis on security, which permeates the first 3 tutorials in the set. It, therefore, makes sense to expand on the…
Read more →

1 2 3 11