Heavily regulated businesses need the support of the kind of enterprise content management solution achievable with Microsoft SharePoint

SharePoint, like any other computing platform, offers stakeholders lots of capabilities. But successfully capitalizing on what, otherwise, may be hidden features often requires some work. Enterprise content management (ECM) is an example of one feature set achievable on either an on-premises SharePoint implementation, or even on Office 365. ECM may be a “nice to have” capability for most businesses, and a “mission-critical” foundation plank for any heavily regulated business looking to capitalize on office automation. ECM maintains the position it does with heavily regulated businesses because it is much easier for these businesses to collect, categorize, and report on their…
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Metadata tagging contributes to an optimized search service for SharePoint Online, but may not be appropriate for every organization

Adding metadata to specific artifacts stored in SharePoint Online, as Jamie McAllister points out in a video tutorial on managing documents and lists in SharePoint Online, contributes to an optimized search experience for users. The title of this video tutorial is Manage SharePoint Online Documents and Lists. The artifacts are documents, which are stored in document libraries in SharePoint Online, Office 365. McAllister and his colleague, Rob Latino, spend a few moments on the difficulties end users often experience adding metadata. For many the task is tedious. So McAllister admonishes his audience to proceed carefully. But for organizations with a…
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A straightforward presentation of creating a document library in SharePoint Online and adding some documents to it

The second demonstration included in a video tutorial titled Manage SharePoint Online Documents and Lists presents the steps required to “Create a Document Library and Upload Content”. The demonstration is led by Mr. Jamie McAllister, who leads most of the tutorial. McAllister’s presentation begins as our SharePoint-Videos tutorials on SharePoint 2013 Document Libraries begin. McAllister explains adding a document library constitutes “adding an app”. So the steps he takes are consistent with adding any other type of out-of-the-box app to SharePoint Online. He also points out how the app, once added, shows up in the Quick Launch, on the left…
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Catching a glimpse of how structured and unstructured data are managed, together, in SharePoint Online document libraries

This post is another in a set of posts arising from my review of a video tutorial on SharePoint Online Documents and Lists. This tutorial is published on the Microsoft Virtual Academy web site. The tutorial can be viewed by the public at no charge. I’ve included a link to the video tutorial in the post, below. “McAllister” refers to Mr. Jamie McAllister, who leads the tutorial. The architecture of a document library in SharePoint Online (or, for SharePoint on-premises) calls for each document to be depicted by a dedicated row (McAllister claims SharePoint Online lists are neither spreadsheets, nor…
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SharePoint document libraries are a special kind of list

As Jamie McAllister explains in a video tutorial published for free-of-charge public viewing on the Microsoft Virtual Academy web site, SharePoint document libraries are actually a “special kind of list”. The title of the video tutorial is Manage SharePoint Online Documents and Lists. I need to admit I wasn’t aware of the veracity of McAllister’s point. But my surprise only grew when McAllister proceeds to explain “[v]irtually all SharePoint content is stored in lists”. He also explains the notion of “views” as aids available to end users and site owners to “filter, sort, group information so we can access it…
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