One more article on the importance of governance to a healthy SharePoint implementation worth a review

Any enterprise content management (ECM) system (including solutions built on Microsoft’s SharePoint Server, on-premises, and/or SharePoint Online, Office 365) should include governance, if it is to be successful. Joe Shepley provides a succinct presentation of the importance of governance in an article titled The SharePoint Information Problem, which was published on the CMSWire website in April of 2014. What I found most helpful about this article is how Shepley connects dysfunctional information management systems built with SharePoint, to what he calls a typical, broader enterprise malaise: “But when you start to dig deeper and ask why organizations have lacked the…
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Why a governance plan for SharePoint should be implemented for software dependent on the platform

SharePoint 2013, on-premises, and SharePoint Online (a component of Microsoft’s Office 365 application suite) present stakeholders with a set of challenges. Perhaps this is nothing new, and normal for any decision to implement a computer technology solution for a specific organization, and its unique set of characteristics. But for any organization with a long-standing commitment to SharePoint, planning a migration to either platform from a predecessor can be especially daunting if a set of custom applications already exists. In this case the question becomes one of how best to migrate this already amortized investment in custom software over to a…
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Be sure to include an ongoing adoption effort in your SharePoint, or SharePoint Online plan

A couple of recently published articles by prominent individuals in the SharePoint community – Chris Riley and Christian Buckley – remind me of an important feature of SharePoint plans more likely to succeed. These plans treat the challenge of user adoption as a chronic condition requiring continuous effort. Riley’s article is Why I Left ECM. The article by Christian Buckley is titled As SharePoint Moves Toward the Cloud, Governance Remains a Priority. While I am at this task, I might as well include a third article, which was published on December 29, 2014, titled ECM isn’t delivering. The common thread…
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Ask questions before leaping into an enterprise social effort for the best possible chance of success

Many of the same type of questions most subject matter experts recommend be asked about any plan to implement SharePoint 2013, or SharePoint Online, Office 365, should be included in any plan for an enterprise social effort, at least according to Naomi Moneypenny. Moneypenny presents these questions and her rationale for adding them into any plan to implement an enterprise social feature like a Yammer group, in a video tutorial titled Planning a community and populating Group Tabs. The answers to these questions, Moneypenny contends, will provide any stakeholders in an enterprise social effort with a method of validating the…
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For organizations with many users on OneDrive for Business, drafting a list of policies and approved procedures makes sense

OneDrive for Business has, at its core, the structure of a document library for SharePoint Online. But several unique features have been added to this cloud, SaaS. So organizations with many OneDrive for Business users will benefit from a formal set of policies and procedures. The most prominent of the additional features of OneDrive for Business is its increased storage capacity. Each OneDrive for Business tenant can store up to 1TB in the system. But this much storage can prove to be a support headache if not managed properly. Since versioning is not turned on, by default, unless users are…
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Open Shared Document Libraries in SharePoint Online With Explorer to Move Files from OneDrive for Business

For organizations with a presence on Office 365, and SharePoint Online, Microsoft’s recent announcement of 1TB of storage, via One Drive for Business, for any/all Office 365 tenants, may provide cause for concern. Users may be challenged to correctly implement a governance plan built around SharePoint document libraries and lists should they neglect to move data from One Drive for Business into SharePoint Online. Fortunately, the “Open with Explorer” feature can be used by even end users to provide them with a drag and drop method of transferring files out of One Drive for Business and into a targeted document…
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A Realistic Approach to Content Governance with SharePoint 2013

In a post to AIIM’s Expert Blogs titled Enterprise Content Governance 2014: A SharePoint Point of View, Mike Alsup, Senior Vice President at Gimmal Group draws a quick sketch of what I would characterize as a realistic view of the components of a truly useful content governance plan for an ECM effort for a larger community of SharePoint users. Here is a list of some of the important takeaways, as I see it, from Mr. Alsup’s post: SharePoint is now clearly the leading option for most larger user communities with a need for a method of managing a very wide…
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SharePoint has All of the Components of a True Information Governance Platform, But Building a Plan is a First Step to Realize this Benefit

As I’ve written fairly extensively to this blog, SharePoint server, from 2007 to 2013, and even SharePoint Online, Office 365, offers a series of very useful features, out of the box, for either an Enterprise Content Management (ECM), or a Document Management (DM)/Records Management (RM) application. SharePoint-Videos also offers a lot of recently published video training content on ECM, DM and RM. You can review a list of what we offer on our SharePoint Corporate DVD Packages page of our site, and, specifically, in the “SharePoint 2013 Training DVDs” section, which is located directly below our video introduction to our…
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InfoPath 2013 Will Be the Last Desktop Client for this Application, What are Businesses in Need of a No-Code Forms Engine for On Premises Systems to Do?

On February 5, 2014, Gayan Peiris, a Microsoft(R) SharePoint Technology Specialist based in Australia published a very short post to MSDN’s SharePoint Blog. The title of the post is “Update on InfoPath and SharePoint Forms”. The one sentence in the post sure to be “heard round the world” reads as follows: “In an effort to streamline our investments and deliver a more integrated Office forms user experience, we’re retiring InfoPath and investing in new forms technology across SharePoint, Access, and Word.” So what is a business committed to an on premise engine for building no-code forms to do? In anticipation…
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The Dark Side of SharePoint Adoption Campaigns

SharePoint-Videos.com hosted a webinar titled “Conquer the Chaos Of SharePoint End User Support” on Thursday, February 6, 2014. Over 200 people attended this hour long presentation by Asif Rehmani, SharePoint MVP and MCT. Some of the questions submitted by attendees presented the familiar problems often accompanying the dark side of SharePoint adoptions. So it makes sense to devout a post to this blog on the topic. If you fear your organization resides on the dark side of a SharePoint adoption campaign, and need to confirm your concern, here are some points to look for: “We have a questionnaire we use…
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