Heavily regulated businesses need the support of the kind of enterprise content management solution achievable with Microsoft SharePoint

SharePoint, like any other computing platform, offers stakeholders lots of capabilities. But successfully capitalizing on what, otherwise, may be hidden features often requires some work. Enterprise content management (ECM) is an example of one feature set achievable on either an on-premises SharePoint implementation, or even on Office 365. ECM may be a “nice to have” capability for most businesses, and a “mission-critical” foundation plank for any heavily regulated business looking to capitalize on office automation. ECM maintains the position it does with heavily regulated businesses because it is much easier for these businesses to collect, categorize, and report on their…
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Adding External Data to SharePoint 2013 or SharePoint Online Adds Value to Either Platform

Any plan to implement SharePoint as a legitimate solution for Enterprise Content Management (ECM) needs to address how external data, meaning information usually stored in Line of Business (LoB) silos, will be added to SharePoint and published for user consumption. The rationale for this mandate is simple. A legitimate ECM solution must be capable of exposing any content located within the enterprise, regardless of whether the content is reposed in the ECM, or not. But SharePoint, despite its flexibility, is actually simply one system, of likely many, within any larger organization. If it is to be used as an ECM,…
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A Realistic Approach to Content Governance with SharePoint 2013

In a post to AIIM’s Expert Blogs titled Enterprise Content Governance 2014: A SharePoint Point of View, Mike Alsup, Senior Vice President at Gimmal Group draws a quick sketch of what I would characterize as a realistic view of the components of a truly useful content governance plan for an ECM effort for a larger community of SharePoint users. Here is a list of some of the important takeaways, as I see it, from Mr. Alsup’s post: SharePoint is now clearly the leading option for most larger user communities with a need for a method of managing a very wide…
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SharePoint has All of the Components of a True Information Governance Platform, But Building a Plan is a First Step to Realize this Benefit

As I’ve written fairly extensively to this blog, SharePoint server, from 2007 to 2013, and even SharePoint Online, Office 365, offers a series of very useful features, out of the box, for either an Enterprise Content Management (ECM), or a Document Management (DM)/Records Management (RM) application. SharePoint-Videos also offers a lot of recently published video training content on ECM, DM and RM. You can review a list of what we offer on our SharePoint Corporate DVD Packages page of our site, and, specifically, in the “SharePoint 2013 Training DVDs” section, which is located directly below our video introduction to our…
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SharePoint 2013 is Widely Recognized as an Attractive Solution for Information Governance

SharePoint-Videos publishes lots of training content on configuring SharePoint 2010 and 2013 as an enterprise solution for records management, or content, or even document management. We aren’t alone in this opinion. No less an authoritative source as Forrester Research offers a webcast and/or a report on the same topic. Further, when we used the Google Search Engine to look into the number of references to SharePoint to be found on the web site of the Risk Management Institute, we learned quickly the site is, apparently, published on SharePoint, itself. So the posts we’ve published to this blog on what we…
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Implementing SharePoint 2013, On Premises, for Enterprise Document Management

SharePoint® 2013, on premises, is, perhaps, a less expensive option for organizations to implement than most dedicated Enterprise Document Management (EDM) applications. SharePoint-Videos.com offers a lot of video training content on the topic, including a set compiled from an online course we held recently, which was led by Chris McNulty, a widely recognized subject matter expert on Managed Metadata Services (MMS), Enterprise Content Management (ECM) and a published author. Opting to implement SharePoint Server 2013 on premises, rather than exclusively in the cloud, makes sense for two reasons, which may be important, and worth consideration: The total life cycle cost,…
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An Appetite for Document Workflow and Business Process Management Drives Enterprise Interest In SharePoint

Merely a minute into the third video tutorial in our SharePoint-Videos.com set on SharePoint 2013: Workflow, our instructor, Chris Beckett refers to a survey, conducted ” . . . a couple of years ago by Global 360 . . .” (quoted from a video tutorial titled “What’s new in 2013 Workflow and types of applications”). The survey question, ” . . . asking organizations what they intended to use SharePoint for within their enterprise. . .” (ibid) produced a set of answers, which clearly demonstrated interest, on the part of respondents, in ” . . . . both document workflow…
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