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What Techniques do Readers Need to Master for SharePoint 2010?

Larger businesses and groups of users in the public sector who are planning an implementation of SharePoint Server 2010 should organize training content around each of the five permission levels included in SharePoint Server 2010. Per an entry to the Technet Library, User Permissions and Permission Levels (SharePoint Server 2010), five levels of permissions have been defined for users of SharePoint Server 2010. These levels include:

  • Limited Access
  • Read
  • Contribute
  • Design
  • Full Control

This Library entry also notes that any site template other than the team site template can include additional permissions. An example is provided for Publishing Sites, which include:

  • Restricted Read
  • Approve
  • Manage Hierarchy

Once video training content for SharePoint 2010 is organized by permission levels, then users at each permission level will be able to expeditiously access required, relevant instruction on tasks of immediate concern. As we have written elsewhere in this blog, users at the lower levels of permissions for SharePoint 2010 have a superficial commitment to SharePoint. This superficial commitment manifests in the form of little patience for scrolling long lists of video tutorials to find the right selection. Therefore, it is incumbent on SharePoint architects (not to mention the business users who stand to benefit from a successful implementation of SharePoint 2010) to sort our extensive set of 105 short video tutorials for Readers, End Users and Subsite Owners of SharePoint 2010 into groups of tutorials directly relevant to each permission level.

For so-called “Readers” we recommend including the following video tutorials in an easily accessible repository (best to use a SharePoint subsite):

  • Subscribing to RSS Feeds of Lists
  • Connect the Contacts List to Outlook
  • EMail a link to a document or a library
  • Navigating between SharePoint Sites
  • Adding a Library to the Quick Launch
  • Opening Documents in the Browser
  • Navigating the mobile view of a site
  • Setting Up Alert Notifications for Pages
  • EMail a link to a web page

Locating a video tutorial from a list of 9 options is far easier to do than would otherwise be the case for a list of 105 options. These 9 tutorials can be organized into even more accessible groups by sorting them by list or site permissions. The above list of 9 tutorials becomes a list of 5 tutorials specific to Lists:

  • Subscribing to RSS Feeds of Lists
  • Connect the Contacts List to Outlook
  • EMail a link to a document or a library
  • Adding a Library to the Quick Launch
  • Opening Documents in the Browser

The remaining 4 video tutorials are all specific to sites:

  • Navigating between SharePoint Sites
  • Navigating the mobile view of a site
  • Setting Up Alert Notifications for Pages
  • EMail a link to a web page

If you share our objective, but have questions, then we encourage you to contact us to further a discussion on our approach. Please either call us at (630) 786-7026, or Contact Us to further a discussion. We are always keen to learn topics of interest to you.

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