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SharePoint 2013 Users Benefit from Automating the Creation of Collaboration Documents With SharePoint Designer 2013

Organizations using SharePoint will benefit from automated processes called “workflows”. These “workflows” can be used to create high demand collaboration documents; for example, team calendars. SharePoint Designer 2013 can be used to produce “workflows”, which can be configured to automatically fill in forms, as required, as events occur. “Workflows” amount to a set of actions, based upon conditions, which usually run, without human intervention.

On January 23, 2014, SharePoint-Videos.com will offer an online course on this topic titled Cheap Thrills in SharePoint 2013. The class will be led by Ira Fuchs, who published a book with the same title on January 1, 2013. Mr. Fuchs is also a Microsoft SharePoint Technical Specialist who brings to this class a considerable set of experience working with some of the techniques he will discuss in this course for financial services clients based in the Metropolitan New York area.

There are at least three very important benefits of implementing workflows. The point and click nature of designing, and implementing them with a tool like SharePoint Designer 2013, does not require the same level of technical expertise as is often the case when applications have to be hard coded with a tool like Visual Studio. So the production cost should be lower than comparable methods, which would require software coding.

The second important benefit is to shift responsibilities from individuals, to processes, themselves, as regards the publication of important, collaboration documents like team calendars. People cannot be relied upon to always complete steps; for example, publishing calendar updates to team members as new events are scheduled. But a workflow, specifically written to perform precisely the same action, should run without a hitch over 95% of the time.

The last broad benefit of a decision to implement the kind of workflows we will discuss in this course, is to create an opportunity for a central IT department to offload the task of enterprise content creation onto line of business (LoB) units. LoBs represent the groups within an organization most favorably positioned to determine the types of collaborative documents needed. So it makes sense to train them in these procedures.

Ira Michael Blonder

© Rehmani Consulting, Inc. & Ira Michael Blonder, 2013 All Rights Reserved