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Using SharePoint’s Project Management Features to Encourage Collaboration within an Organization

In December, 2013, SharePoint-Videos.com published a set of video tutorials on Microsoft® Project 2013 authored by Dux Raymond Sy. This set, titled SharePoint 2013: Project 2013, presents some techniques organizations in need of a method of driving organizational collaboration should consider implementing.

Healthy content between internal silos certainly has its place for organizations looking to stimulate rapid growth. But, often, when these same organizations achieve a targeted objective, managing a transition to more collaborative activity between silos can be challenging. It makes sense to simply consider implementing SharePoint 2013 as a method of underpinning more productive cross department activity. After all, and as Dux notes in this tutorial set, the foundation of Project 2013 is, in fact, SharePoint 2013. Therefore, the out of the box features of SharePoint 2013 useful for project management, and, further, for team collaboration, are extensive.

Many of these features are related to lists — calendar lists, and tasks lists. The same techniques Dux demonstrates in this set for working with team calendars can be applied to working with a broad calendar for an entire organization. By exposing the schedules of a set of internal departments on the same timeline (calendar), management should have a much easier task of eliminating redundancies. Internal departments will likely acquiesce to consolidating activities when they each have a chance to review overlapping activities as posted to the same calendar.

This tutorial set also includes a lot of information about tracking planned and actual expenses for specific projects. There is no reason why the same methods can’t be applied to track the efficiency of daily activities by specific departments. Some of the capabilities are specific to Project 2013, but others can be found in SharePoint 2013, as well.

If your organization would like to encourage a higher level of cooperation between internal units, you should consider implementing an internal project management methodology like Project 2013, or even SharePoint 2013. Our video tutorial set can be a comparatively low cost tool to empower your personnel with the information they need to successfully deploy either solution.

Ira Michael Blonder

© Rehmani Consulting, Inc. & Ira Michael Blonder, 2013 All Rights Reserved