Over recent posts to this blog, this writer has explored OneDrive for Business as a uniquely featured SharePoint Online document library. An effort has also been made to report on some of the special features of this component of Office 365 and some methods of automating some tasks, associated with OneDrive for Business, likely to be repetitive for users.
It may be helpful to our readers to take a post, or two, to discuss how this special library is positioned within Office 365 network architecture. The rationale is simple: an effort was made to build a very simple workflow to automatically move items out of a OneDrive for Business list and into a Document Library in SharePoint Online. Despite a lot of effort (including discussions with Microsoft support personnel for our Office 365 E3 tenant), we were unable to build a very simple workflow around SharePoint Designer 2013’s out-of-the-box List Action “Copy Document” to accomplish this task.
So, taking a step back and reconsidering the network architecture relationship between OneDrive for Business and SharePoint Online, Office 365, we discover two important distinguishing characteristics:
- OneDrive for Business has its own web application:
“http://~-my.sharepoint.com . . . “. But since, from the perspective of URL address syntax, “my” precedes “sharepoint.com”, in this writer’s opinion, out-of-the-box actions, included with SharePoint Designer 2013, will not provide a method of accomplishing our objective, which, to restate, is to move data out of OneDrive for Business and into specific document libraries in SharePoint Online.
The obstacle is the two sets of sites are located not only on separate web applications, but on, ostensibly, different domains.
- The suffix of the URL string for OneDrive for Business is
“All.aspx”. In contrast, the suffix for any/all other document libraries in SharePoint Online is “AllItems.aspx”
Flip the above two observations around, and readers otherwise skeptical as to the security features of Office 365, and SharePoint Online, will likely breathe a sigh of relief. Isolating OneDrive for Business in this manner produces a set of difficult hurdles any problems, or threats to the security of organization-specific data, will have to overcome. The odds of this happening are probably very slim. Plainly said, OneDrive for Business is isolated from the rest of SharePoint Online, Office 365. From the perspective of cloud security, and in the opinion of this writer, this fact is good news for Office 365 tenants.
©Rehmani Consulting, Inc. & Ira Michael Blonder 2014 All Rights Reserved