Understanding the Role of Taxonomy in a High Value ECM Solution Built on SharePoint

This blog includes a number of posts on the role played by a taxonomy, specific to an organization, in a value proposition for SharePoint 2010 and/or 2013. One can argue a taxonomy must be present to provide a foundation for all of the value delivered by SharePoint components — the Term Store and Managed Metadata Service (MMS) in an Enterprise Content Management (ECM) solution built on SharePoint. Of course this blog is not the only venue for taxonomy proponents to publish their opinion. The AIIM organization publishes a lot of similar content on their web site, for example, Why Create…
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Developing a Familiarity with the Term Store Tool is an Important Component of a Successful Implementation Plan for Taxonomy for SharePoint 2010

It makes sense for implementation planning teams for organization-specific taxonomies for SharePoint 2010 to develop familiarity with the workings of the Taxonomy Term Store tool included with the product. As we noted in an earlier post to this blog, any draft taxonomy can be developed with an Excel spreadsheet. Once the draft taxonomy is ready for incorporation within SharePoint 2010, then the spreadsheet should be saved in .csv file format (a requirement for seamless incorporation within the Taxonomy Term Store tool). Once this draft taxonomy has been added to SharePoint 2010, any further refinement of term groups, term sets and…
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How to Quickly Jump Start a Custom Taxonomy for SharePoint 2010

Where the amount of time required to implement a custom taxonomy for SharePoint 2010 is an important consideration, it makes sense to consider methods of hastening the development of this feature. There can be a number of factors driving a sense of urgency about this task, not the least of which may be a need to provide an information architecture for the data stored in SharePoint. The benefit of defining an information architecture for SharePoint 2010 is that line of business (LOB) stakeholders can be correctly posited in roles within a governance plan the can, thereby, be used to properly…
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Which Business Roles Should be Consider for an Architect for a Taxonomy Implementation Plan for SharePoint 2010?

Obviously an important consideration within an overall implementation plan for a custom taxonomy to provide a foundation for SharePoint 2010 is the question of assigning team members to specific project roles. It makes sense when grappling with a role assignment challenge to start with a choice for taxonomy architects. Mike Doane, author of a video training course on planning custom taxonomies for SharePoint 2010, Evaluating the information before you proceed – Part One, proposes that corporate librarians make excellent candidates for this role. After all, librarians are very much involved with “linguistic concepts” and “semantic ideas” (quoted from Mike Doane’s…
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A Healthy Taxonomy can be a Value-Rich Feature of a Truly Mission-Critical Implementation of SharePoint 2010

Rehmani Consulting, Inc offers a comprehensive set of video training on the Term Store, MetaData & Taxonomy for SharePoint, 2010. Our video training collection on how to Manage Enterprise Metadata with Taxonomy Management in SharePoint 2010 can be useful as enterprise organizations look to include unstructured data in their regular efforts to gather comprehensive and useful indicators of business performance. As of mid August, 2012, much of the attention of enterprise IT professionals involved with content management and/or collaboration solutions like Microsoft® SharePoint® 2010 has gravitated over to the question of “big data” and, specifically, the imperative of answering the…
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Use Term Store and Taxonomy to Manage Metadata in SharePoint

We spent a considerable amount of time searching for a meaningful quote from an authoritative resource on the value proposition for Taxonomy and Term Store for global business users of SharePoint. Sorry to say we couldn’t find one. To put it plainly & simply, developing useful Taxonomies with Term Store is an absolutely critical undertaking that transforms SharePoint into an effective enterprise content repository. We define an effective enterprise content repository as any storage solution for enterprise data that includes an accurate search and retrieval process. Without an accurate search and data retrieval process SharePoint cannot perform the role of…
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Forrester’s Q4 2011 Enterprise Content Management Study emphasizes the importance of Taxonomy for SharePoint

The Forrester Wave™ Enterprise Content Management(ECM) report for Q4, 2011 was published in November of this year. We reviewed an excerpt from this report and noted that SharePoint was not included in the top four spots for this category of application software. These four top spots were awarded to Microsoft Competitors in the ECM space, IBM and Oracle, along with EMC & OpenText who also have applications specifically written for SharePoint in addition to their own proprietary applications. Several points gleaned from our review of summaries of this report sound warning bells to our ears. For example, Alan Weintraub, who…
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